The updates to Floor require you to perform several steps to ensure that the new screens, fields and functions will work in Floor once the JustFoodERP and Floor releases have been installed.

You must perform these steps.

To activate the Floor changes:

1. Initialize the Web Services.

   1. Open the Web Services window in JustFoodERP.

      Navigate to /Departments/Administration/IT Administration/General/Web Services.

   2. On the Actions tab, choose Floor.

   3. Click OK once the action has been completed.

2. Initialize the menus. This step needs to be performed for each company.

   Note: This step will clear any changes that were made to the default Floor menu. You may want to make note of the menu structure, on the Floor Interface Menu window, if you want to recreate it.

   1. From the Floor Setup window in JustFoodERP, on the Home tab, choose Initialize Menu Codes.

   2. Click OK.

   3. Click OK at the WS Functions Created message.

   4. Choose Initialize Default Menu.

   5. Click Yes to delete the existing data for the menu code.

3. Initialize the interfaces. This step needs to be performed for each company.

   1. From the Floor Setup window, on the Home tab, choose Initialize Interfaces.

   2. Clear the Replace Existing Interfaces check box.

   3. Select the Show New Fields as Visible check box.

   4. Click OK.

   5. Click OK once the action has been completed.

4. Reload the Floor interfaces.

   1. In Floor, on the Main Menu, tap the Help icon.

   2. Tap Reload Menus and Interfaces.

   3. Tap the Back icon to return to the Main Menu.

A new Floor online help has been created. This help explains the Guided interfaces and the procedures that can be performed from the Guided interfaces.

Video

New guided interfaces were added for warehouse receiving and warehouse picking. These new interfaces are expected to reduce the amount of scrolling and clicking that is required.

The guided interfaces will offer the following:

• Dynamic Fields: You will only be prompted to enter information for fields that are required. For example, you will only be prompted to enter a serial number for serial-tracked items.

• Default Values: Fields that are pre-defined by a number series or default values are pre-populated. The default value is shown as grey italics in between square brackets. To accept a default value, press <Enter>.

• Single-scan Bar Codes: When bar codes are set up, you can scan the bar code, and the data will be populated into the Floor fields. When data is embedded in the bar code, you will not be prompted to enter the field.

• Looping Fields: Some fields only need to be entered once (for example, the Take bin for picks), while other fields will loop through for multiple records (for example, the Bar Code scan for picks), and finally there are fields that will end the guided process (for example, the Place bin for picks).

To set up Floor to work with the Guided interfaces:

• See Set up Floor Guided Interfaces.

The following changes were made:  

• The followings interfaces where added to the Interfaces window:

  • The WHRCPT_LINE_GD

  • The WHSE_ITEM_TRACK_DETS

  • WHSE_COMMENTS

  • PICK_LINE_GD

• The Bar Code Mapping action was added to the Floor Interface window. The action opens the new Floor Interface Bar Code Mappings window. This window determines how Floor should interact with the data that has been pulled from the scanned bar code, and typically does not need to be changed from what was delivered.

• The following fields were added to the Floor Setup window. 

  • Warehouse Receipt Interface

  • Warehouse Pick Interface

• The Whse. Receipt Entry Guided screen was added to Floor.

• The Pick Entry Guided screen was added to Floor.

Floor was updated so that there is a new guided interface when performing warehouse receiving. See Whse. Receipt Entry Guided Screen for more information on the new interface.

The Warehouse Receipt Guided window automatically opens in Scan mode, which allows users to scan a label, which will read the label information and populate the relevant fields in Floor. If the bar code does not contain all of the required information, you will be prompted to enter the missing information.

You will be able to input information in the following ways:

• Scan the vendor label, which inputs the data from the bar code. You'll either be able to keep the vendor label, or you'll need to print a new label
• Scan a pre-printed label and manually enter the data.
• Enter information manually, and you'll be required to print a new label.

Scan the Vendor Label-Keep the Label

Video

When a vendor bar code has the necessary information, you can keep the vendor label, and will not be prompted to print a new label. If you want to reuse a vendor label during your warehouse processes, the following conditions need to be met when receiving:

• Floor Guided Interfaces were set up.

• Bar code types were set up to represent vendor labels.

• The scanned bar code has container data (00) or a serial number (21), and the bar code has not been previously used during receiving.

If the scanned bar code does not contain all of the required information such as weight, once you manually enter that information, it will be associated with the bar code and can be used when the bar code is scanned in the future.

Scan the Vendor Label-Print a New Label

Video

When a vendor bar code does NOT have container data (00) or a serial number (21), or the bar code has been previously used during receiving, then you will be prompted to print a new unique bar code that will be used during the warehouse processes. The label that is printed will be what is defined for the Item label type on the Label Configurations window (typically the Inventory Label 23019508), and will contain the bar code that is set up as the default on the Bar Code Types window. The item's information will be stored against the bar code for future use.

In order to scan a vendor label, and print a new label, the following needs to have been completed:

• Floor Guided Interfaces were set up.

• Bar code types were set up to represent vendor labels.

• A default bar code was defined for a GS1-128 bar code type on the Bar Code Types window.

• The Inventory Label (23019508) was set up to print for an Item label type on the Label Configuration window.

Use a Pre-Printed Label

Video

You have the option of using labels that you've printed ahead of time instead of using the vendor label. Using pre-printed labels means that you will have to manually enter the information about the items you are receiving into Floor. If a pre-printed label has already been used, you will not be able to use it again, and will be prompted to print a new label.

When pre-printed labels are used instead of vendor labels, the following needs to have been completed:

• Floor Guided Interfaces were set up.

• Pre-printed bar codes were set up and printed.

Enter Information Manually

Video

You have the option of not scanning a bar code but instead entering all of the information manually. This can be used in instances where a bar code was not recognized, or a label was too damaged to scan. Once the information has been entered, you will be prompted to print a label, which will contain a unique bar code that will be used during the warehouse processes. The label that is printed will be what is defined for the Item label type on the Label Configurations window (typically the Inventory Label 23019508), and will contain the bar code that is set up as the default on the Bar Code Types window. The item's information will be stored against the bar code for future use.

When entering information manually, the following needs to have been completed:

• Floor Guided Interfaces were set up.

• A default bar code was defined for a GS1-128 bar code type on the Bar Code Types window.

• The Inventory Label (23019508) was set up to print for an Item label type on the Label Configuration window.

Floor was updated so that there is a new guided interface when performing warehouse picking. See Guided Pick Entry Screen for more information on the new interface.

You will be able to do the following:

• Use single-scan bar codes

• Generate serial numbers when none exist

• Split pick lines

Single-Scan Bar Codes

Video 

The Guided Pick Entry screen automatically opens in Scan mode, which allows users to scan a label, which will read the label information and populate the relevant fields in Floor. If the bar code does not contain all of the required information, you will be prompted to enter the missing information.

To use single-scan bar codes:

• Register a Pick using Single-Scan Bar Codes

Add Serial Numbers when None Exist

Video 

In some cases, an item might not have a serial number, but one is required for shipping. In these cases, the Guided Pick screen will generate a serial number per item.

Note: This function does not work with single-scan bar codes. The PICK_LINE_GD interface needs to be set up in a certain way in order for this function to work. See Set up Floor Guided Interfaces for a screen shot of how the PICK_LINE_GD interface should be set up

To generate serial numbers:

• Add Serial Numbers when Picking

Split Pick Lines

Video

You have the ability to split picks lines from the Guided Pick interface.

Note: This function does not work with single-scan bar codes. The PICK_LINE_GD interface needs to be set up in a certain way in order for this function to work. See Set up Floor Guided Interfaces for a screen shot of how the PICK_LINE_GD interface should be set up

To split pick lines:

• Split a Pick Line

Video 

You can now set up your Floor device so that it shows a pop-up message or makes a sound when an error occurs.

To set up Floor to use sound for errors:

1. Open the Floor Setup window in JustFoodERP.

   Navigate to /Departments/Administration/Application Setup/Floor/Floor Setup.

2. On the General FastTab, select a value for the Additional Error Feedback field.

   • None: Only the original error message will be displayed.

   • Pop-up: A pop-up message appears with the full error message. The user must tap OK or press <Enter> to continue. Note: Some devices are configured to play a sound when a pop-up opens so you may need to stop the sound through the device's default settings.

   • Sound: A half-second sound is played when the error occurs.

   • Pop-up and Sound: Displays a pop-up message and plays a sound when the error occurs. Note: If your device is configured to play a sound when a pop-up opens, if you select Pop-up and Sound, the user will hear two sounds.

3. Click OK.

The following changes were made:  

• The Additional Error Feedback field was added to the Floor Setup window.

Video

You can now consume family items in Floor. Before you start, you need to set up the family consumption posting number series.

To set up the family consumption posting number series:

1. Open the Floor Setup window

2. On the Numbering FastTab, select a value for the Family Consumption Posting No. Series field.

3. Click OK.

To consume family items in Floor:

Prerequisites:

• The family consumption number posting number is defined.
• A family production order exists.
• If the location requires picks, then a warehouse pick has been created and registered.

1. Log in to Floor.

2. Select the company and tap Go.

3. Tap Production.

4. Tap Released Prod. Order List.  

5. Select the production order, then tap Open. The Released Prod. Order window opens, and the Details section shows the items to be produced.

6. If consuming a family header item, select any of the lines.

   -OR-

   If consuming a family component item, select the line that you're consuming the item for.

7. Tap F. Cons. The Consumption Journal screen opens.

8. Enter the item number of the item being consumed. The Bin Code and UOM fields are automatically populated.

9. Enter the lot number.

10. Enter the quantity.

11. If applicable, enter the net weight. The Net Weight field is only displayed for net weight items.

12. If applicable, enter the serial number. The Serial No. field is only displayed for serial number items.

13. Tap Post. The consumption is posted.

14. If you have more items to consume,

    1. Tap the Back icon.

    2. Repeat steps 6-13.  The consumption is posted.

The following changes were made:

• The Family Consumption Posting No. Series field was added to the Floor Setup window.

• The F. Cons. (Family Consumption) button was added to the Released Prod. Order screen. The button is only displayed when the production order is for a family.

Video 

Floor now looks at the Label Configuration window to determine which labels to print for inventory and containers.

For inventory labels, Floor looks at the lines where the Label Type is Item. Inventory labels are printed when Print is clicked from the Floor Whse. Receipt Entry screen, or when the Post button (when a printer is selected) is clicked from the Floor Output screen. Note: The label displayed on Floor's Print screen does not show the actual label that will be printed.

For container labels, Floor looks at the lines where the Label Type is Container. Container labels are printed from the Create Containers screen when Label Print is Yes and Create is clicked. 

Floor also now looks at the No. of Copies field on the JustFoodERP Label Configuration window to determine the number of extra labels to print. If a value is entered in Floor for the number of copies, then it will override the value from the Label Configuration window.

To define the number of extra copies to print:

1. Open the Label Configuration window.

   Navigate to /Departments/Administration/Application Setup/Warehouse/Labels/Label Configurations.

2. Click Edit List.

3. For lines where the Label Type is Item and Container, enter the number of extra copies in the No. of Copies field. If you don't want any extra labels to be printed, enter 0 (zero).

4. Click OK.

   For more information about setting up the labels, see Define the Labels to Print.

The following changes were made:

• The Label Default No. of Copies field was removed from the Floor Setup window.

Net Weight fields are now set to be editable by default, which allows variable weight users to more easily enter net weight. Note: If the item is not a variable weight item, then the Net Weight field will not be displayed.

On the Floor Interfaces window, the following interfaces now have the Editable check box selected for the Net Weight line:

• CONTAINER_PICK_LINE

• PICK_LINE

• PICK_LINE_GD

• PUT_LINE

• WHRCPT_LINE

• WHRCPT_LIFE_GD

The following interfaces no longer have the Show field selected for the Net Weight to Handle line. 

• CONTAINER_PICK_LINE

• PICK_LINE

• PICK_LINE_GD

• PUT_LINE

 

Video

You can now consume family items in Plant. For more information about families, see About Families.

To consume items in a family in Plant:

Prerequisites:

• A released production order has been created for a family.
• The work and machine centers, which are part of the family routing, have been assigned to a Plant device.

1. Open Plant.

2. Tap Production (lower left-side).

3. In the left-hand menu, expand the work center or machine center.

4. Select the center that you will be using for consumption. The production orders for the center are listed.

5. Tap the production order. The Select Operation window opens.

6. Tap Consumption. The Material Consumption window opens.

7. Tap the Search icon for the Item No. field, and select the item to consume. Note: If the Prod. Order Line field is 0 (zero), the item is from the header of the production order.

8. If required, select the bin that contains the item to be consumed.

9. If required, select the container.

10. Tap the Search icon for the Lot No. field, and select the lot number of the item to consume.

11. If blank, enter the amount being consumed in the Quantity field.

12. If required, select the unit of measure.

13. If required, enter the net weight of the items being consumed.

14. Tap Post.

The following changes were made:

• Family production orders are now listed in Plant

Video

You can now output family items in Plant. For more information about families, see About Families.  

To output family items in Plant:

Prerequisites:

• A released production order has been created for a family.
• The work and machine centers, which are part of the family routing, have been assigned to a Plant device.

1. Open Plant.

2. Tap Production (lower left-side).

3. In the left-hand menu, expand the work center or machine center.

4. Select the center that you will be using for consumption. The production orders for the center are listed.

5. Tap the production order. The Select Operation window opens.

6. Tap Output. The Material Output Options window opens.

7. Tap the Search icon for the Line No. field, and select the line to output.

8. If required, tap the Search icon in the Bin Code field to select the bin in which the output items will be placed.

9. If outputting to a container, select the Output To Container option.

10. If using a new lot number, populate the required fields.

11. If using an existing lot number, select the lot number.

12. Tab the Next arrow. The Material Output screen opens.

13. Enter the quantity.

14. Select the unit of measure.

15. If the item is a variable weight item, enter a value in the Net Weight field.

16. If this is the final output, and all of the quantities and times have been posted for ALL of the centers, select the Finished option. Selecting the Finished option will remove the production order from the task list.

17. Tap Post.

The following changes were made:

• When a family production order is selected, the Line No. field is displayed on the Material Output Options screen, which allows you to choose a line from the production order.

Video 

Plant now looks at the No. of Copies field on the JustFoodERP Label Configuration window to determine the number of extra inventory labels to print for lines where the Label Type is Item.

Inventory labels are printed when Post is clicked on the Plant Material Output screen, and Post & Print is selected for the Post Action field on the Plant Device Configuration window.

To define the number of extra copies to print:

1. Open the Label Configuration window.

   Navigate to /Departments/Administration/Application Setup/Warehouse/Labels/Label Configurations.

2. Click Edit List.

3. For lines where the Label Type is Item, enter the number of extra copies in the No. of Copies field. If you don't want any extra labels to be printed, enter 0 (zero).

4. Click OK.

   For more information about setting up the labels, see Define the Labels to Print.